Configuration & Setup
Shared Document Archives
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Javier Gomez Posts: 12
1/2/2013
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Thanks Paula! This worked perfectly... I changed the archives to Common for all users and was able to import everything to that archive.
Happy New Year!
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paula Administrator Posts: 208
12/28/2012
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paulaAdministrator Posts: 208
Archive Files can be set to be saved by 'WinUserName' to prevent other users from seeing checks they did not print or by 'Common' to share Archives among all PrintBoss users. This option can be set globally or by user and is found under Options/Configuration on the PrintBoss Master Application. 'WinUserName' saves archives by the Windows User Name and Form, where 'Common' saves archives to the same folder and then by Form.
Any Archive set to {WinUserName} will not be available when this setting is changed to 'Common'. These files are saved in the Archive folder of the PrintBoss home directory. Files at the root of the Archive folder are 'Common' and those in sub folders are unique to a user. Files can be moved from one to the other, but moving files with the same name will overwrite the existing files. The files will not concatenate. The one work around is to move the file groups from each individual Archive folder, one user at a time, to a Work folder and manually archive these files using the Archive feature on the Work File Select window within the PrintBoss Master Application. The Work File Select window can be found under File/Open Document Work Files. The Work folder is setup similar to Archive and should always be set to {WinUserName} when there is more than one user. The Archive Files method must be changed to 'Common' before re-archiving each users’ files.
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Javier Gomez Posts: 12
12/28/2012
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We are using PrintBoss Enterprise Edition (v5.71.3) in a networked setup with multiple users for a while and it has been great. However, I would like to know how we can search the archives for a document that any user has printed.
Right now I see that the archives are stored on \\server\somepath\archive\%username%\formname and each user can see or run reports only on the ones that they have printed. However, I would like to be able to view/search for any check no mater which user printed it.
Is this possible on PrintBoss?
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