| PrintBoss
Express Edition |
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Features |
Benefits |
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Limited to QuickBooks, Quicken, PeachTree by Sage
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Only print checks
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Choose bank account from list at start of each batch
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Initially lower cost; can easily scale to PrintBoss or PrintBoss Enterprise Editions
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Inexpensive option for these
packages
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Singularity of purpose for
simplicity of function
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User confirms proper bank account at
start of each batch
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The program can grow with your needs
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| PrintBoss
(standard edition) |
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Features |
Benefits |
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All PrintBoss Express features
plus:
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Check and form printing solutions for PC-based accounting packages
● Print to HP compatible laser printers
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Accommodate multiple bank accounts with different logos & signatures
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Print multiple copies in multiple formats
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Unique information printed for specific copy
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Eliminate the need for multiple part forms
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Initial 10 bank records can be added to up to 'unlimited'
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All PrintBoss Express benefits plus:
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Compatible with over 35 different
accounting programs
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No special printing hardware
required
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One process for all accounts
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Benefits of multi-part forms with
convenience and cost effectiveness
of blank stock
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Identify different copies by purpose
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Create original and all copies electronically
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Bank records can be purchased in increments of 5
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| PrintBoss
Enterprise Edition |
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| Features |
Benefits |
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All standard PrintBoss features plus:
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Dynamic naming of documents
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Captures graphics sent from host accounting system
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Staple document at printer
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Combine multiple-page emails into a single email as PDF attachment
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Name email attachments by document number, date, etc.
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Send email but omit attachment(s)
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Send outgoing email to Outlook outbox instead of SMTP server
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Print to fax (combine multiple faxes - multiple pages or multiple single-paged faxes - into a single fax for a common fax number
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Print to a PDF file (combine all pages into a single PDF file)
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Print to a TIFF file
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All standard PrintBoss benefits plus:
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No need for a user prompt to name
individual documents
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Simplify customized documents
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Automate a manual process
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Streamline the email process for all
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Avoid spam filters blocking emails
due to attachment names
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Use Outlook rules to manage outgoing
emails, responses, & receipts
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Streamline the faxing process for
all
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Automatically create easy to read
electronic archive of batch
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Automate electronic archives for
many document management programs
(eliminate extra step to scan
documents)
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| PrintBoss Fax Service |
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| Features |
Benefits |
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Faxing via an Internet connection from our secure server
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Pre-paid fax pages
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Each user can have an individual fax account
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Optionally all users can share the same fax account
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Real-time usage and status log always available
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Customized fax cover page
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Concatenating multiple-page documents into a single fax*
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Automatic re-order option
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Instantly send faxes without a modem from any Internet ready PC
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Control costs
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Can easily track usage on individual
basis if billing is separate
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One bill for all users
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Track usage of faxes by user
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Customize your image for customers
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Streamline the faxing process for
all
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Never run out
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| Email |
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| Features |
Benefits |
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Send documents as e-mail attachment
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Send e-mail in manual or batch mode
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Uses standard Adobe Reader for PDF files
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Log of attempted and successful sends
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Pre-screen for incorrect email address format
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Optional pop-ups to resolve 'bad addresses' during batch send
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Uses standard SMTP mail server
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Content of To, CC, or Blind CC can each include multiple addresses
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Settings can be for individual user or common to all users
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Maintain an address book of frequently used e-mail addresses
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Combine pages with identical addresses when printing batches*
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Option to use Microsoft Outlook instead of SMTP server*
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Overcome limitation to embedded documents in standard e-mails
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Easy one-time process or efficient regular distributions
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Free download often installed on most computers today
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Avoid missed emails due to a poorly
formatted address
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Can manually resolve issues as
documents are processed
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No requirement for a specific
emailing software
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Send to everyone necessary at once;
no duplication of effort
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No need to duplicate setup if
everyone shares the same settings
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No need to re-type addresses used
frequently for manual emailing
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Streamline the emailing process for
all
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Have Outlook rules manage email
send/receive options
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| Signatures |
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| Features |
Benefits |
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Place digitally scanned signatures on checks
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Signatures can be encrypted for added security
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Conditionally printed based on a number of variables
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Optionally password protected
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Can be in BMP, PCX, JPG, or our custom SIG file types
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Easily print multiple signatures
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Signing limits can be set for each individual signature
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Signatures can be tied to specific bank accounts
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Dollar ranges can be set for each individual signature
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Signature Key Disks unlock custom SIG files for added security
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Signature Key Disks cannot be copied using traditional 'copy disk' process
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No manual signing or stamping of
pre-approved checks
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More secure than a stamp
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Control exactly when a signature is
used
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Additional security
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You may use your own signature files
- not required to purchase one
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Not restricted to only one signature
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Have unique rules for each signature
instead of global settings required
for all
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Have different signing authorities
for the different accounts
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Restrict high dollar checks from
being signed without approval
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Additional security
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Additional security
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| Positive Pay |
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| Features |
Benefits |
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Automatic file creation when batch is printed
● Flexibility in implementation
● Multiple specifications can be attached to the form if more than one bank account
● Option to append batches
● Option to append batches
● Macro characters can be used in the file name to create a dynamic file name when a batch of checks is printed. Variables assigned in the form can be use as well.*
● Optional Omit records with Zero amount
● Creates a text file
● Tabbed input format includes sections for SignOn, Header, Details, Footer and SignOff
● File Count and File Amount values can be generated
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● No additional processing required
● Match individual bank requirements
● Accommodates multiple bank accounts
● Multiple users can contribute to a single Positive Pay file
● Send file to bank daily, weekly, etc.
● Easy file management
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This eliminates duplicate entries of
multiple-paged checks
● Easily edited prior to sending to the bank
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Match bank requirements for multiple
batches in the same file (if
applicable)
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Match any bank requirement
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| Direct Deposit |
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| Features |
Benefits |
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● Print check and/or Direct Deposit statement in same check run
● Electronically file PDF copies
● Dynamic naming of electronic files*
● Automatically email Direct Deposit statement to employees
● Optional password security access to emailed statements
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No need for separate process (if
applicable)
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Automatically create electronic
archives
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Easily manage electronic archives on
an employee basis
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No need to print & mail; employees
will receive immediately
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Security
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| PrintBoss Security |
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| Features |
Benefits |
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● Assign access according to individual user
● Control access to design and printing functions by individual
● Control access through password and/or user disk
● Set automatic login to match Windows username
● Print check amount with special security digits
● Create a security background behind numeric and/or alpha text objects and digital signatures
● Print Secure Seal on check to confirm payee, amount, check number & date
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Print security-protected electronic
signatures using physical key and/or
password
● Eliminate signatures from archive printing
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Restrict unauthorized access
specifically, not generally
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Authorize only proper administrators
to make changes
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Activate security either
electronically or physically
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No need for users to log in again;
no additional user/password lists to
manage
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Make check fraud more difficult
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Make fraudulent altering of checks
more difficult
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Use a bank supported fraud
prevention method
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Protect signatures from unauthorized
use
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Prevent duplicate "live" checks
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